How to use Microsoft Outlook’s

If you’re on your organization’s email front line, you probably receive a lot of messages that go nowhere. For instance, you might receive frequent

emails asking about employment opportunities. If your company isn’t hiring, answering each request manually can quickly become a nuisance for you.

Wouldn’t it be great if you could just click a button and have Outlook respond with a generic response and then delete the message?

In this tutorial, I’ll show you how to use the Outlook Quick Steps feature to send an automated reply and then delete the message you’re replying to.

he Quick Steps feature lets you set up actions that Outlook executes when called. You can apply multiple actions to the same quick step.

Move to Folder: Use this quick step to move the selected message to a specific folder. Flag & Move: This quick step sets a specific flag and then moves the selected message to a specific folder.

New E-Mail To: Use this quick step to automate a message to the same person. Forward To: Use this quick step to forward the selected message to a specific person.

New Meeting: This quick step lets you set up a generic meeting message that you can reuse. Custom: Use this quick step when none of the above are appropriate.

To use one of the templates noted above, click the Home tab, and then, click the More button on the Quick Steps gallery in the Quick Steps group.

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